Board meeting etiquette is the set of unspoken rules and procedures that board members follow to ensure that meetings run efficiently. Adhering to proper etiquette allows boards to operate at the level necessary to fulfil their roles and fosters collaboration. The following guidelines are essential for effective board meetings:
Respect the time of others by being punctual. Be prepared by reading the materials for the board before time. Except in emergencies, avoid distractions such as your email or phone and close any unnecessary laptop windows. During a conversation, avoid distractions or conversations that interrupt the speaker. Pay attention and ask questions as needed. If you’re unsure if the topic is relevant then ask the speaker or chairperson of the board for www.boardroomother.com/board-meeting-etiquette-5-important-rules clarification.
If you cannot attend the meeting in person, send the board the agenda as well as any reports that are up for discussion well in advance to allow them to go over the information and get ready for the meeting. The sending of these documents prior the meeting helps save time and allows for the discussion to be focused on the subject that is being discussed.
Respect your fellow board members even if they do not agree with your views. It is important to remember that the board’s purpose is to represent shareholder and stakeholder interests and make decisions that are in support of the business’s success.
